Team Meeting Tool Kit

Making Decisions Together: Team Meeting Tool Kit

Barbara J. Smith, University of Colorado Denver, September 2010

The purpose of this Team Meeting Tool Kit is to pull together in one place several resources, tools, and samples that we know help make team meetings productive and enjoyable. Using these tools can improve ownership of and engagement in team meetings and decisions. Team meetings need to encourage collaborative thinking and decision making. This tool kit is comprised of background resources, templates and samples of meeting tools and activities that can facilitate that outcome.Pyramid

TACSEI and CSEFEL are partnering with States to build state-wide professional development systems that implement and sustain the Pyramid Model. Many of the resources in this tool kit are adapted from a state planning tool kit that is on the CSEFEL website on the page that includes the work of the states. TACSEI also has a web page that reflects the work in the TACSEI partner states. The state work is evolving and progressing. It is not static. Frequent visits to the CSEFEL and TACSEI state web pages and the pages of the state teams will keep you updated on products, plans and meeting resources that are being used at the state level by state collaborative teams.

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The resources in this tool kit are arranged below by:



  1. Background Resources-provide an overview of the Pyramid Model planning approach (these should be reviewed by all team members early on)
  2. Team Meeting Tools and Templates-help ensure team meetings are efficient and productive



Team Meeting Tools and Templates


These templates are provided for your use. We have found them to be effective. You may put your team’s logo on them and modify them to meet your needs and to encourage team ownership of the process.

Ground Rules & Logistics for effective meetings

Sample of ground rules


Adapted from “Collaborative State Planning Tool Kit” (Smith, 2009).